December 5th 2009 ALLDAY MEETING
Members present:
Clark Gaynor
Scott Sigafoos
Dick Cloney
Rodney Smith
Greg Herberle
Dave Brillhart
Chris Deckard
Tom Conlon
Brian Fisher
PROFIT & LOSS STATEMENTS
Pit passes/armbands
Hold over previous years pit passes/bands for use the next season and maintain full original value vs. turning them back into WKA for a restocking fee/loss of money on original purchase price.
-NJMP CONTRACTS
Need 2 ambulances with 1 being an ALS (Advanced Life Support) in addition to the 1 provided BLS (Basic Life Support).
Wrecker service will be traded off towards ALS ambulance.
Skid Pad area at Lightning must be included in “our” WKC event
Change of public to private event
Remove 4.6 which states NJMP’s right to sell tickets
Overnight Guard for camping???
Proof of tracks insurance stating coverage of additional insurance for “WKC”
Renting terms of garages (sponsors first vs. first come, first serve) and handing over operations of renting to track.
Separate garages (not garage/suite combo) given to “WKC”
-VIR CONTRACT
Addressing to WKC vs. WKA
Change of public to private event
Proof of tracks insurance stating coverage of additional insurance for “WKC”
Detail the terms stating that ’no other fuel’ will be brought into premises for sale (Methanol).
Negotiate ALS ambulance (Advanced Life Support) in trade for wrecker
Negotiate “FREE” meeting area
Renting terms of garages (sponsors first vs. first come, first serve) and handing over operations of renting to track.
Stipulate gate hours from 7 a.m. to 11 p.m. (armband only accessible)
Estimate 2000 gallons of 110 octane, 500 gallons of 93 octane, and 500 gallons of 100 octane
Negotiate gate fees in terms of traffic amount
-WKC BY-LAWS
-2010 WKC RACE SCHEDULE
March 26, 27 NJMP Thunderbolt
April 24, 25 Summit Point Shenandoah
May 22, 23 Summit Point Main
July 10, 11 Summit Point Main
July 30, 31, August 1 VIR (WKA)
September 17, 18, 19 NJMP Lightening (WKA)
-MEMBERSHIP FEES
Raise membership fees $5.00 bringing total fee to $50.00
Add checkbox for contacting via email along with email address to aid in saving mailing fees
Add checkbox’s for renewal or new membership
Drop sponsorship fee from $450.00 to $400.00 (At $400.00 the banquet tickets will not be included)
Give Sponsors a certificate vs. plaque
Approach other clubs with the idea to co-sponsor a class for each other
-ENTRY FEES
NJMP Thunderbolt $90.00 pre-entry, $100.00 at track…$80.00 pre-entry, $90.00 at track for 20 minute races
Summit Point Shenandoah $80.00 pre-entry, $90.00 at track…$70.00 pre-entry, $80.00 at track for 20 minute races
Summit Point Main TBD
VIR – WKA rates
NJMP – Lightning WKA rates
-BANQUET COMMITTEE
Phil, Tom, Rodney
-2009 CHAMPIONSHIP AWARDS
Cadet (all get a trophy) Junior classes (1st)
Animal 335 (1st) Animal 360 (1st-3rd)
Animal 385 (1st-3rd) CIK 125 (1st)
Stock Honda (1st-3rd) PPCan 360 1 (1st-2nd)
PPCan 360 2 (1st-2nd) Spec 125 1&2 (1st-3rd)
WKA Sprint (1st) 100cc Controlled (1st-2nd)
PPCan Med (1st) PPCan Heavy (1st)
WKC Classic Controlled (1st) WKC Vintage USA 1 (1st-2nd)
WKC Vintage USA 2 (1ST) WKC Vintage Euro 1 (1st)
WKC Vintage Euro 2 (1st-2nd) Yamaha Sportsman Medium (1st-3rd)
Yamaha Sportsman Heavy (1st-3rd) 100cc Pipe Heavy (1st-2nd)
-2010 RACE AWARDS
1st-3rd only – Medallion’s (Gold, Silver, Bronze)
-2009 YEAR END AWARDS
1st. Sweatshirt/Fleece, Acrylic/Plaque, $50.00 Gift Certificate
2nd. Acrylic/Plaque
3rd. Acrylic/Plaque
-2010 Labor
Front Gate “SPECIAL PERSON”
Registration “SPECIAL PERSON”
Communications with the Taylor family: 1/8/10
Assistant Race Director Race Director
Flagman Grid Person
Scale Person Scoring Lead
Scoring Secondary Tech 1 & 2
Towing Corner Worker
-SWAP MEET
Saturday 2/27/10
-NOVICE SCHOOL
TBD
-RAIN RACING Later Discussion
-REGIONAL SERIES Yes
